> For the complete documentation index, see [llms.txt](https://docs.xto10x.com/peoplecues/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.xto10x.com/peoplecues/creating-a-new-review/timeline-and-notifications.md).

# Timeline & Notifications

### **Timezone Selection**

Use the dropdown in the top-right corner to select the timezone in which your review cycle will run.

{% hint style="info" %}
*Best practice:* If your organization operates across geographies, choose the timezone where the majority of your workforce is located for maximum alignment.
{% endhint %}

### **Set review dates**: 

Define the dates for each stage of the performance review using the calendar picker, suggested prompts, or by entering a custom date.

**Configure notifications**: Set the time when email notifications should be sent and define the frequency of reminder emails to keep participants on track.

<figure><img src="https://1290269951-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0PAFNN3Lm7vmMuNr7Lhn%2Fuploads%2FOHUJXDgjZibCkVc087rr%2Fimage.png?alt=media&amp;token=7db25cc5-965c-4095-ada7-fc469b27aa68" alt=""><figcaption></figcaption></figure>

### Key Timeline Milestones

1. **Announcement Date**
   * The review cycle is formally announced to the organisation.
   * Participants are notified via email.
2. **Review Start Date**
   * Marks the beginning of the review cycle.
   * All processes (self, peer, and manager reviews) begin as per setup.
3. **Self-Review Submission Date**
   * Last date for employees to submit their self-review.
4. **Additional Reviewer Submission Date**
   * Deadline for additional reviewers (if configured) to submit feedback.
5. **Manager Review Start Date**
   * The date from which managers can start submitting reviews.
   * Options to trigger manager reviews:
     * After self-submissions are completed
     * After peer submissions are concluded.

{% hint style="info" %}
We recommend using the second option, as it allows for a more precise AI-generated summary based on feedback from multiple stakeholders.
{% endhint %}

6. **Manager Submission Date**

* Final deadline for managers to submit their direct reports' review forms

{% hint style="info" %}
**Note:** The manager’s form remains open for submission till the sign-off date, even if the manager misses the designated submission date.
{% endhint %}

7. **Manager Sign-Off Date**

* The date by which managers must finalise and approve ratings.
* This marks the formal closure of the review cycle for their team.

### **Announcement Notifications**

At the bottom of this page, set the time at which all announcements and other notification emails will be sent out.

### **Automated Reminders**

Set up weekly automated reminders will be sent to employees for pending actions such as:

* Self-review submissions
* Manager review submissions
* Peer review submissions
* Manager publish actions

<figure><img src="https://1290269951-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0PAFNN3Lm7vmMuNr7Lhn%2Fuploads%2Foxt7nhYl9eGcJNmMPiIi%2Fimage.png?alt=media&amp;token=950ac263-bd83-4fb6-b442-7c476b142027" alt=""><figcaption></figcaption></figure>