Meetings Schedule

Description and schedule of recurring meetings.

1. Iteration planning meetings

Frequency: Every Monday -> 10:30 - 11:30 Hangout link

Each Iteration is defined as a period of one week. Iteration Planning Meeting are composed of four components: 1st: Team members update the project board with short snippets of what happened last week (20 mins) 2nd: Team members look at what is planned for the upcoming week. They update the project board with new tasks and remove redundant ones. (20 mins)

3rd: The team brainstorms on the topics so that everyone is aligned on the new ideas for the upcoming week. (30 - 60 mins)

4th: Using inputs from the brainstorming activity, the plan for the upcoming week is adjusted. From this, the team has prioritised tasks with estimations. (20 mins) More details here.

2. Daily stand-ups

Frequency: Once a day over slack.

The daily stand-up is a short everyday update, ideally during start of the working day. Each team member should briefly provide the answers of the following three questions:

• What has she accomplished since the last daily stand-up?

• What is she is going to accomplish until the next stand-up?

• What are the impediments that prevent her from accomplishing her tasks?

3. Business update meetings

Frequency: Every Monday -> 11:30 - 12:00 Hangout link

These meetings are intended to be an update on the progress of the project for the business leadership in order to help them plan business outcomes arising from the project.

4. Project retrospective meetings

Frequency: Second Monday of the month -> 12:00 -13:00 Hangout link

In these meetings, the team looks back on the results accomplished over the preceding four weeks, and discusses what worked and what did not. Problems are called out and the team attempts to find a way to resolve them in the future. These are intended as team building and re-alignment exercises to improve the health of the team.